Promotion of Access to Information
Act 20 of 2000
Manual in terms of Section 51
Of the Promotion of Access to
Information Act 20 / 2000
A.M.G. Engineering (PTY) Ltd
Manual in terms of section 51 of the Promotion of access to Information Act 20 / 2000
A. Introduction.
B.Contents
C. Particulars in terms of Section 51 manual
A: Introduction
A.M.G Engineering is a Heavy General Engineering facility encompassing the latest in fabrication and machining technology in modern uncluttered workshops where the finest products can be produced in a safe environmentally friendly atmosphere.
B: Contents
1. Details
2. The Section 10 Guide on how to use the Act.
3. Availability of the manual.
4. Information to facilitate a request for access to A.M.G Engineering (PTY) Ltd records.
5. Description of records held by the company.
6. Fees.
C: Particulars in terms of the Section 51 Manual:
1.Details: I)Contact Persons: ii) Date of Registration: iii) Registration number: iv) Registered physical Address:
v) Registered postal Address:
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1972 72/02362/07 12 General Smuts Road P.O. Box 697 1930 |
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vi) Contact Telephone Numbers: vii) Contact Facsimile Number: viii) E-mail Address: ix) Website: |
016 421 4070 / 1 / 2 / 3 / 6 / 9 016 421 4098 amg@amgeng.co.za www.amgeng.co.za |
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2. The Section 10 Guide on how to use the Act:
In terms of Section 10 of the Act, the Human Rights Commission is required to compile a guide to the Act to assist people to exercise their rights under the Act. This Guide will be available from the Human Rights Commission by not later than August 2003. Please direct any queries to:
The South African Human Rights Commission:
PAIA
The Research and Documentation Department
Postal Address:
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Private Bag 2700 |
Telephone: Fax: Website: E-Mail:
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+ 27 11 484-8300 + 27 11 484-0582 www.sahrc.org.za PAIA@sahrc.org.za |
3.Availability of the Manual:
A.M.G. Engineering (Pty) Ltd's manual is available for inspection, free of charge at the Registered Address of the company (please see (1)iv above. A copy is also available from the Human Rights Commission ( please see contact details (2), or visit our website:www.amgeng.co.za.
Information to facilitate a request for access to Company records:
.The requester must use the prescribed form to make the request for access a record. This must be made to the address, fax number or electronic mail address of the Company.
.The requester must provide sufficient detail on the request form to enable the head of the Company to identify the record and the requester.The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and the state the necessary particulars to be so informed.
.The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
.If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the Company.
5. Description of Records held by A.M.G. Engineering (Pty) Ltd:
I) Accounting Records:
. Cashbooks and reconciliations to bank.
. General Ledgers.
. Trial Balances
. Annual financial statements.
. Audit files with working papers.
. Bank statements of company accounts
. EFT files.
. Deposit slips (where applicable).
. Annual reports.
. Old cheque books
ii) Member Data:
. Personal information
. Copies of signed Employment contract.
. New employee data.
. Leave forms.
· Copy of any court orders against employee ( where applicable)
. Beneficiary nomination form.
iii) Miscellaneous:
. Original and / or copies of insurance policies relating to the Company.
. Documentation relating to review insurance policies on an annual basis.
. Correspondence with clients.
. Certain communication with the SARS.
. Drawings.
. Planning.
. Stock sheets.
. Delivery notes and copies where needed.
. Purchase orders.
. Records of pay slips.
. Statements.
. Tender documents.
. Quotation.
7. Fees for Requesting records:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
.The head of the Company must notify the requester by notice, requiring the requester to pay the prescribed fee before further processing the request.
.The fee that the requester must pay to the Company is R50-00. the requester may lodge an application to the court against the tender or payment of the request fee.
.After the head of the Company has decided whether to grant the request or not, the requester must be notified in the required form.
.If the request is granted, then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
FEES IN RESPECT OF A.M.G. ENGINEERING (Pty) Ltd. RECORDS
1. The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1,10 for every photography of an A4-size page or part thereof.
2. The fees for reproduction referred to in regulation 11(1) are as follows:
(a)
For every photography of an A4-size
page or part thereof - R 1.10
(b)
for every printed copy of an A4-size
page or part thereof held on a computer
or in electronic or machine-readable form - R 0.75
(c)
For a copy in a computer-readable form on
(I)stiffy disc - R 7.50
(ii)compact disc - R 70.00
(d)
(I)For a transcription of visual images,
for an A4-size page or part thereof - R 40.00
(ii) For a copy of visual images - R 60.00
(e)
(I)For a transcription of an audio record,
for an A4-size page or part thereof - R 20.00
(ii) for a copy of an audio record - R 30.00
3.The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R50.00.
4.The access fees payable by a requester referred to in regulation 11(3) are as follows:
(1)(a)
For every photography of an A4-size
Page or part thereof - R 1.10
(b)
For every printed copy of an A4-size
or part thereof held on a computer
or in electronic or machine-readable
form - R 0.75
(e)
(I)For a transcription of an audio record,
for an A4-size page or part thereof - R 20.00
(ii) for a copy of an audio record - R 30.00
(f)
To search for and prepare the record for disclosure, R30.00 for each
Hour or part of an hour reasonably required for such search and preparation.
(2)For purchase of section 54(2) OF THE Act, the following applies:
(a)
Six hours as the hours to be exceeded before a deposit is
Payable: and
(b)
One third of the access fee is payable as a deposit by the requester.
(3)The actual postage is payable when a copy of a record must be posted to a requester.
REQUEST FOR RECORDS OF A.M.G.ENGINEERING (Pty) Ltd
(Section 53(1) of the Promotion of Access to Information Act,2000
(Act No. 2 of 2000)
[Regulation 10]
A. Particulars of A.M.G. ENGINEERING (Pty) Ltd.
The Head:
B. Particulars of person requesting access to the record
(a) The particulars of the person who requests access to the record must be given below.
(b) The address and/or fax number in the Republic to which the information is to be sent must be given.
(c) Proof of the capacity in which the request is made, if applicable, must be attached.
Full names and surname:
Identity number:
Postal address:
Fax number:_______________Telephone number:
E-Mail address:
Capacity in which request is made, when made on behalf of another
Person:
C.Particulars of person whose behalf request is made
This section must be completed ONLY if a request for information is made on behalf of another person.
Full names and surname:
Identity number:
D. Particulars of record
(a) Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located.
(b) If the provided space is inadequate, please continue an a separate folio and attach it to this form. The requester sign all the additional folios.
1.Description of record or relevant part of the record:
2. Reference number, if available:
3.Any further particulars of record:
E. Fees
(a) A request for access to a record, other than a record containing personal information about yourself , will be processed only after a request fee has been paid.
(b) You will be notified of the amount required to be paid as the request fee.
(c) The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record.
(d) If you qualify for exemption of the payment of any fee, please state the reason for exemption.
Reason for exemption from payment of fees:
F.Form of access to record
If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 hereunder, state your disability and indicate in which form the record is required.
Disability: Form in which record is required:
Mark the appropriate box with an X.
NOTES:
(a) Compliance with your request in the specified form may depend on the form in which the record is available.
(b) Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.
(c) The fee payable for access to the record, if any, will be determined partly by the form in which access is requested.
1. If the record is in writing or printed form:
copy of record*
inspection of record
2. If the record consists of visual images (this include photographs, slides, video recordings, computer generated images, sketches, ect.):
view the images
copy of the images*
transcription of the images*
3. If the record consists of recorded words or information which can be reproduced I sound:
listen to the soundtrack
transcription of the soundtrack*
4.If the record is held on computer or in an electronic or machine-readable form
printed copy of record
printed copy of record derived from the record*
copy in computer readable form*
*If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you? Postage is payable.
G.Particulars of right to be exercised or protected
If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios.
1.Indicate which right is to be exercised or protected:
2.Explain why the record requested is the required for the exercise or protection of the aforementioned right:
H.Notice of decision regarding request for access
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.
How would you prefer to be informed of the decision regarding your request
for access to the record?
Signed at ________________this_______day of_____________20_____
SIGNATURE OF REQUESTER / PERSON
ON WHOSE BEHALF REQUEST IS MADE
G. Particulars of right to be exercised or protected
If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios.
1. Indicate which right is to be exercised or protected:
2. Explain why the record requested is the required for the exercise or protection of the aforementioned right:
H. Notice of decision regarding request for access
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.
How would you prefer to be informed of the decision regarding your request
for access to the record?
Signed at ________________this_______day of_____________20_____
SIGNATURE OF REQUESTER / PERSON
ON WHOSE BEHALF REQUEST IS MADE